Key Considerations When Ordering Healthcare Equipment Calibration Labels

Scientist using manual for programming a chemical computer machinery in laboratory

We live in an age where technology dominates and enriches our daily lives. Perhaps nowhere is this truer than in the healthcare industry. Whether in a hospital, doctor’s office, university or biomedical/clinical engineering setting, medical devices and specialty equipment are vital to developing successful procedures and treatments.

In these settings, it’s important that healthcare equipment records be properly maintained. In fact, it’s a legal requirement in certain settings.

Medical Equipment Calibration Labels: What’s Required?

“To help protect consumers, the Federal Drug Administration requires that healthcare providers and equipment operators document when medical devices have been calibrated or inspected,” noted Jeff Chandler, chief operating officer at ID Label Inc., one of the nation’s largest providers of inspection and calibration labels for hospitals, biomedical and clinical engineering organizations and universities. “This documentation is usually in the form of a label or tag on a piece of equipment. It needs to be visible to operators and those responsible for calibrating or inspecting the device.”
Biomedical engineering - equip checked  Biomedical engineering label 1      Tested label    Critical calibration

For each piece of medical equipment, providers are typically required to document:

  • The name of the organization responsible for maintaining/inspecting the equipment
  • Equipment identification (such as a serial number) to ensure certification to a specific piece of equipment
  • Equipment calibration or inspection date, as well as the date of the next scheduled event
  • The individual who performed the calibration or inspection (typically with an area for an I.D. stamp)

What Type of Equipment Labels Do You Need?

There are a number of important factors healthcare providers should consider when selecting their device inspection, maintenance and calibration labels.

Pfizer flap with callouts

ID Label’s durable, self-laminating calibration label can be cleaned repeatedly without damage.

“To maintain a clean and healthy environment, these labels are going to be repeatedly exposed to harsh cleaning solutions and chemicals,” Chandler said. “So it’s important to work with an experienced label manufacturer that uses high-quality materials and adhesives, and label designs that have been proven in hospital, biomedical and clinical settings.”

Chandler cited ID Label’s popular self-laminating design as an example. “The user records the required information on a small writeable polyester label, then covers it with a clear, durable lamination that’s attached to the label,” he said. “It’s air tight and highly resistant to chemicals and moisture, and is approved for use in clean rooms and other clinical settings. Our clients love it.”

Healthcare Label Options and Applications

Labels and tags can be produced in a wide variety of colors and formats to satisfy a broad range of applications, including:

  • Equipment inspection labels
  • Equipment calibration labels
  • Preventative maintenance labels
  • Tamper-evident/destructible labels
  • Void seal labels
  • Safety labels
  • Barcode labels with sequential numbering
  • Asset tags and I.D. labels
  • Labels with logos, graphics, multiple colors

It’s important to work with an experienced label manufacturer that uses high-quality materials and adhesives, and label designs that have been proven in hospital, biomedical and clinical settings,” ID Label’s Jeff Chandler said.

In today’s high-tech healthcare environment, organizations typically follow some set of standard practices for quality assurance.

“Properly documenting your equipment inspections and maintenance via an internationally acceptable label and tag system is critical for adherence to virtually all the relevant worldwide quality standards,” Chandler said.

Calibration labels product information

Download product information sheet

Notable standards include:

  • ISO 9000
  • ISO/IEC Guide 25
  • 21CFR211, 21CFR820
  • QS 9000
  • ISO 14000
  • ANSI/ASQC Q9001, ANSI/NCSL Z540-1
  • OSHA 1910

The ID Label Difference

As a premier national label manufacturer, ID Label and the Barcodes West division produce millions of labels annually for major hospitals and healthcare networks, leading biomedical and clinical engineering organizations, world-renown educational institutions and leading pharmaceutical companies.

ID Label’s turnkey labeling solutions include:

  • Custom label design and consultation at no extra charge
  • 20-step quality assurance production process
  • Sequential number tracking and database management, if applicable
  • Digital production proofs


Interested in learning more? Contact us today to request free samples and a product catalog, or download our product information sheet:


Our Many Satisfied Healthcare and Pharmaceutical Clients Include These World-Renown Organizations

client logos


ID Label - Barcodes West

Leave a Reply